To View a Customer's Transaction Activity

The customerÆs account reference is shown here. Use the Finder button to select another customer from the æshort-listÆ you first selected in the Customers window.

The customerÆs account name is shown automatically for you.

The credit limit you set for this customer in their customer record defaults tab is shown here.

This box shows the total of customer payments you have received against the invoice transactions that are shown.

This is the net value of the invoices less any credit notes you have entered for this customer so far this year.

This box will display the current amount of money owed by this customer. The figure is automatically updated every time you enter a relevant transaction.

This is the audit trail number that is assigned to each transaction by the program automatically. This number is not fixed because every time a transaction is removed from the audit trail renumbering occurs.

This is a ætypeÆ code, identifying the type of transaction and will be one of the following:
SI = Sales invoice
SR = Sales receipt
SC = Sales credit note
SD = Discount on a sales receipt
SA = Sales receipt on account

This is the date entered for the transaction when it was posted.

This is the reference given to the transaction when it was posted.

This is text entered at the time of posting to describe the transaction.

This is the total value of the transaction, including any VAT.

This is the total amount outstanding on the transaction.

This status code shows whether it has been part paid by displaying a æpÆ, remains outstanding by displaying an asterisk æ*Æ, or is a disputed transaction by displaying ædÆ. Where a transaction is part paid, the amount outstanding is also shown in the O/S column. Where no code is shown it has been paid in full, or in the case of credit notes, allocated in full.
Double-click on any part-paid item to see the payments that have been made against it. Select the line and double-click to view the second line of detail. Double-click on this line to see the payments that have been made against it.

The total value of the transaction (the total of all line items within the single transaction) is shown in this column if it is a debit.

The total value of the transaction (the total of all line items within a single transaction) is shown in this column if it is a credit.

1. From the Customers window select the customers required and choose the Activity option.

Alternatively, from the Customer Record choose the Activity tab and then follow steps 3 - 5 below.

The Activity window appears showing the transactions that belong to the customer selected.

3. The Activity window shows the details about the selected customer and the transaction details, one transaction per line.

The total amount you are owed by all of the selected customers is also shown, grouped by age, in the boxes at the bottom of the window. For example, the total debt of your selected customer that is less than 30 days old is shown in the Current total box.

4. To view another customerÆs transactions, enter that customerÆs A/C reference in the A/C box or use the Finder button.

To print this report from the Customer Reports window, see the procedure To Run A Customer Report.

A/C	Name
Credit Limit	Amount Paid
Turnover YTD	Balance

No	Tp
Date	Refn
Details	Amount
O/S	Status
Debit	Credit